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i-Paperless

Every business generate a lot of paper documents these days. For this reason storing and managing paper documents has never been a bigger challenge. Some common challenges associated with paper documents are:

  • Security of documents from theft, fire and other natural or un natural calamity.

  • Wastage of valuable employee hours while trying to search for documents when required.

  • Wastage of valuable office space on storage of paper documents.

  • Rising cost of photocopiers and physically transporting paper documents.

i-Paperless - Real Solution to Go Green

i-Paperless is a cost-effective, low-risk method of electronic document conversion, storage and management. i-Paperless is a document and image management system that supports users by capturing, publishing, retrieving, and securely storing electronic documents. The electronic documents are properly indexed under separate criteria’s with information such as title, author, keywords, and language.

 Datafence_i-Paperless

i-Paperless also allows full text searching using any combination of keywords. Our feature rich, yet affordable electronic to scan paper documents and manage business-critical files in a secure database respository. No big the industry, i-Paperless delivers customized paperless solutions that help buisinesses gain a competitive advantage b0y working more efficiently and collaboratively.

Capture

  • Scanned paper documents become electronic in seconds.

  • Seamless integration with (but not limited to) Word, PDF, Excel, PowerPoint, and media files.

  • Store any computer generated file quickly and easily.

Manage

  • Access, update and share electronic files with a simple click.

  • File organization templates [Best Practices] for dozens of industries.

  • Audit tracking and role based permission groups.

Protect

  • Customized tools to help you meet industry specific regulatory compliance.

  • Advanced file encryption for an extra layer of security.

  • Our online backup service, i-Backup, protects business-critical data against system failure on natural/ unnatural disaster.

Benefits:

  • Scanning documents and integrating them into a document management system can greatly reduce the amount of expensive storage space required by paper.

  • Increases employee productivity due to the time saving in searching for documents stored on paper, microfilm lost/misfiled documents. This allows you employees to concentrate on your core business activities.

  • Reduction in costs related to photocopying courier/mail, document transport.

  • Improved cash flow resulting from speedy invoicing.

  • Better control of the security, monitoring and flow of information.

  • Improved customer service and satisfaction due to increased response times.

  • Increases document security and Enhances compliance efforts.

  • Complements business continuity plans.

  • Concurrent Access to Multiple users enables them to access the data at the same time.

 
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