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i-Procurement

Someone in your organization wants to make a purchase. And......
  • At the push of a button they can find historical pricing for that product, previous competitive bids and vendor of choice.
  • They fill out an on-line purchase requisition with supporting documentation, it gets approved on-line, an automated purchase order is created and automatically gets sent to your vendor of choice.
  • Once the order is received, the receiving docket and the invoice is attached on-line to the purchase order and sent for approval to process payment.
  • How cool is that? And throughout this process, you have not used a single piece of paper. And what's more all this information is available on-line for future referencing.
Or lets take it to the next level. You want to purchase something valuable for your organization. How do you ensure that the best pricing you have is actually the best value in the marketplace.

How do you accomplish all this?

Datafence's i-Procurement solution is build to tackle procurement challenges for your organization, by focusing on reducing your overall spend while improving the efficiency of your business through process optimization and business intelligence. i-Procurement combined with Datafence's i-Bidding delivers management of your procurement requirements with an automated order broadcast system, coupled with order tracking, supplier performance tracking and reporting.
Developed in-house, using latest technologies, Datafence delivers end-to-end automation of all activities in the procurement life-cycle with minimal need for systems integration.

 Datafence_i-Procurement

Some of key i-Procurement Features

Proprietary i-Bidding

Datafence's proprietary web-based technology portal provides automated i-auction for need fulfilment. This guarantees optimal buying rates to ensure that right vendor is selected at optimal buying rate, best value proposition and:
  • Enhances process efficiency.
  • Minimizes subjectivity/errors.
  • Provides dynamic, automatic evaluation and short-listing of vendors.
At the heart of the i-auction, is an algorithm based on weighted criteria. You will define weights for auto-shortlisting vendors by loyalty, service, price and availability etc.

Process Automation and Reporting

Datafence's web-based back-end system completely automates these processes:
  • Requirement management.
  • Vendor submissions.
  • Evaluation and short listing.
  • Bid revisions.
  • Auction scheduling.
  • Vendor selection notification.
  • Order management.
  • Billing and payments.
  • Executive dashboard style reporting on spend, status, savings, and supplier performance.
  • Performance analysis and metrics.
  • Real-time status and alerts.

Benefits for You:

Spend Reduction

  • Direct savings from reduced buying rates through our dynamic pricing engine, which fosters a reverse bidding environment for each and every requirement.
  • Indirect savings through faster fill rates, higher ratio of successful order fulfilment by qualified vendors, and reduced processing costs.
  • Visibility to contingent spending, which can lead to reduced “maverick” spending and better allocation of your fixed/ flexible budgets.

Improved Business Efficiency

  • Streamlined vendor management.
  • Improved process discipline and compliance.
  • Reduced subjectivity in screening and short listing.
  • Vendor performance tracking and accountability.

For a complete demonstration, Contact Us

 
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